PRIVACY POLICY
This website www.mcodespace.com (“Site”) is operated by M Codespace Limited(“M Codespace”, “We”, “Us”). This policy only applies to the sites where it is posted. We take the privacy of our website users and the security of their personal information very seriously
and are committed to best practices.
The purpose of this privacy policy is to set out the principles governing our use of personal
information that we may obtain about you. We ask you to read this privacy policy carefully.
We may change our privacy policy from time to time. Please check it occasionally to ensure that you
are aware of the most recent version that will apply when you access this website.
PERSONAL INFORMATION COLLECTION AND USE
What information do we collect?
At times, we may request that you voluntarily supply us with personal information or you may choose
to provide us with your personal information by emailing us. Generally, this information is
requested or provided when you want us to provide you with information.
We may gather the following information about you when you use this website:
Name
Address
Email address
Telephone number
IP address (a unique identifier for your computer or other device)
Mobile device ID
Such other personal information provided by you when contacting us , email, phone or otherwise. For
example, when submitting a job application to us you may submit your contact details together with
your resume or CV (and this will include your career history and may include sensitive personal
information e.g. ethnic origin).We may also ask for additional information to assist us with our recruitment process and in the
event you are offered a job.
How do we use it?
We will use your personal information in the following ways. We are also required by law to state a
“legal basis for processing”, i.e. to tell you on what grounds we are allowed to use your
information, and this is also set out below:
To provide you with information and materials that you have requested.
Consent – we only use your personal information for this purpose if you have asked us to do so. You
can withdraw your consent at any time.
We may also send you information and materials which we determine would be of interest or relevant
to you such as new business information, newsletters, bulletins etc.;
Our legitimate interests – we use your business-related contact information such as your work email
address to communicate such information to you.
To respond to specific queries you may raise regarding M Codespace Limited and its various operating
companies and brands;
Consent – we only use your personal information for this purpose if you have asked us to do so. You
can withdraw your consent at any time.
To provide you with better ways of accessing information from this website;
Our legitimate interests – we use your personal information to help us to deliver the best online
experience to you and other website users.
To process and consider your queries and requests such as those submitted via , such as job
applications.If you have asked us to keep you informed of other opportunities at M Codespace Limited, we
may periodically contact you by any means provided to or available to us (such as email, post SMS,
social media, phone) to tell you about these;
Our legitimate interests – we use your personal information to assess the information you have
submitted to us and to communicate and respond accordingly. For example, if you submit a job
application, we will need to keep you updated throughout the application process.
To allow you to submit information to our new business teams;
Our legitimate interests – we only use your personal information to assess the information submitted
for new business purposes.
For how we use your information that is collected using cookies and similar technologies please see
the “Cookies” section.
M Codespace Limited may also collect and store aggregate or anonymous information about a user’s
interaction with the Site.
We may use this aggregate or anonymous information we collect about our customers, traffic patterns,
and related site information to better design our Site and to share with reputable third-party
vendors. Please note, aggregate and anonymous information is not personal information and cannot
directly or indirectly identify an individual on its own.
SHARING YOUR INFORMATION
Do we pass your information to third parties?
We may send your personal information to other M Codespace Limited and group companies, affiliates and
third parties to help us process your personal information for the purposes set out in this notice.
We may disclose your personal information if we or any of our assets are the subject of a sale or
similar corporate transaction. We will ensure that the third parties who receive your personal
information are required to keep it confidential.
We may also share your personal information with third parties where required for processing. For
example, when applying for a job through our website.
We may disclose personal information to third parties when we reasonably believe we are required or
permitted by law (such as third parties who provide services on our behalf), and in order to
investigate, prevent, or take action regarding suspected or actual unlawful or otherwise prohibited
activities, including, but not limited to, fraud.
We will always take steps to require such third parties to keep your personal information
confidential.
How long do we keep your information?
We only keep your personal information for as long as we need to, to be able to use it for the
reasons given in this privacy notice, and for as long as we are required to keep it by law. For
example, following a job application we may keep your information to inform you of any other
opportunities that become available; however, we will only keep your information for a limited
period and your details will not be kept longer than is reasonably necessary or as required by
law.
SECURITY
How do we protect your information?
We take appropriate technical and organisational measures to ensure that your personal information
disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary
for the purposes for which it is used.
CHILDREN’S PRIVACY
This web site is not intended or designed to attract children under the age of 16. We do not
knowingly collect personal information from or about any person under the age of 16. If you are
under 16 years old and wish to ask a question or use this site in any way which requires you to
submit your personal information, please get your parent or guardian to do so on your behalf.
Likewise, if you are a parent or guardian and think your child may have submitted their personal
information to us by mistake, please let us know, [email protected], and we will delete that
data.
WHERE DO WE SEND YOUR INFORMATION?
We are a global company and therefore we may transfer your personal information to countries around
the world including the US and other countries outside Europe. We will, where the country to which
your data is transferred has not been found to provide an adequate level of protection, put in place
appropriate safeguards (we use standard contractual clauses) to ensure your information is
protected.
YOUR RIGHTS
You are entitled to ask:
1. for a copy of the personal information we hold about you, and details about how we are processing
your personal information;
2. to have any inaccuracies in your personal information corrected;
3. if we are processing your personal information by automated means and on the basis of your
consent (see “How do we use it?”, above), for us to provide your personal information to you in a
structured, commonly-used and machine-readable format. You can also ask us to provide your personal
information directly to a third party in this format, and, if technically feasible, we will do so;
4. to have your personal information erased, or for our use of it to be restricted (for example, if
your preferences change, or if you don’t want us to send you the information you have requested).
Please contact us using the details set out below if you would like to exercise any of these
rights.
You also have the right to make a complaint to the supervisory authority if you’re not happy with
how we’ve handled your personal information.
HOW TO CONTACT US
If you wish to exercise any of your rights in relation to your personal information or if you have
any queries about how we use your personal information, please let us know by contacting us via the
contact section of our website or via [email protected].
COOKIES
What are cookies?
Cookies are text files containing small amounts of information which we download onto your computer
or device when you visit our website. We can recognise these cookies on subsequent visits and they
allow us to remember you. Cookies come in many forms and we provide you with further details below
regarding the types and categories of cookies that are used generally and on this site.
First and third-party cookies – whether a cookie is first-party or third-party refers to the domain
placing the cookie. First-party cookies are those set by a website that is being visited by the
user, the website displayed in the URL window e.g. www.mcodespace.com. Third-Party cookies are
cookies that are set by a domain other than that of the website being visited by the user. If a user
visits a website and another entity sets a cookie through that website this would be a third-party
cookie.
Persistent cookies – these cookies remain on a user’s device for the period of time specified in the
cookie. They are activated each time that the user visits the website that created that particular
cookie.
Session cookie – these cookies allow website operators to link the actions of a user during a
browser session. A browser session starts when a user opens the browser window and finishes when
they close the browser window. Session cookies are created temporarily. Once you close the browser,
all session cookies are deleted.
What do we use cookies for?
Cookies fall into one or more of the categories set out below. This website uses, from time to time,
cookies that fall into all the categories. Also we use data from targeting cookies placed on your
computer by third parties when you have visited other websites.
1. Strictly necessary cookies – These cookies enable services you have specifically asked
for.
These cookies are essential in order to enable you to move around the website and use its features,
such as accessing secure areas of the website. Without these cookies certain services you have asked
for cannot be provided.
2. Performance cookies – These cookies collect information on the pages visited.
These cookies collect information about how users use a website, for instance which pages users go
to most often, and if they get error messages from web pages. These cookies don’t collect
information that identifies a visitor. All information these cookies collect is aggregated and
therefore anonymous. They are only used to improve how the website works. Such cookies may include
third party cookies provided by Google and Yahoo analytics.
3. Functionality cookies – These cookies remember choices you make to improve your
experience.
These cookies allow the website to remember choices you make and provide enhanced, more personal
features. They may also be used to help provide services you have asked for such as watching a video
or commenting on a blog. The information these cookies collect may be anonymised and they cannot
track your browsing activity to other websites.
4. Targeting cookies or advertising cookies – these cookies collect information about your browsing
habits in order to make advertising relevant to you and your
interests.
These cookies are used to deliver adverts more relevant to you and your interests. They are also
used to limit the number of times you see an advertisement as well as help measure the effectiveness
of the advertising campaign. They are usually placed by advertising networks with the website
operator’s permission. They remember that you have visited a website and this information is shared
with other organisation such as advertisers. Quite often targeting or advertising cookies will be
linked to site functionality provided by the other organisation.
How can I delete cookies?
If you want to delete any cookies that may already be on your computer or device, please refer to
the instructions for your file management software to locate the file or directory that stores
cookies. If you want to stop cookies being stored on your computer in future, please refer to your
browser manufacturer’s instructions by clicking “Help” in your browser menu. Further information on
cookies is available at www.allaboutcookies.org and http://www.youronlinechoices.com/. By deleting
our cookies or disabling future cookies you may not be able to access certain areas or features of
our website.
Third Party Websites
Our website may contain links to third party websites, tools for social media sites and similar
third party platform operators which we do not operate or endorse. We have no control over and are
not responsible for the content of those sites or how the third parties responsible for them collect
and use your personal information. These sites may use cookies and collect your personal information
in accordance with their own privacy policies. This privacy notice does not apply to third party
websites and we are not responsible for third party websites.
We have set out below the main types and categories of cookies that are used on this site. Please
note that the exact list may change from time to time as the website is updated.
Strictly Necessary Cookies
These cookies are essential to enable you to move around the website and use its features, such as
accessing secure areas of the website. Without these cookies certain services you have asked for
cannot be provided.
Cookies used
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Performance Cookies
These cookies collect information about how users use a website, for instance which pages users go
to most often, and if they get error messages from web pages. These cookies don’t collect
information that identifies a visitor. All information these cookies collect is aggregated and
therefore anonymous. They are only used to improve how the website works. Such cookies may include
third party cookies provided by Google analytics.
Cookies used
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Functional Cookies
These cookies allow the website to remember choices you make and provide enhanced, more personal
features. They may also be used to help provide services you have asked for such as watching a video
or commenting on a blog. The information these cookies collect may be anonymised and they cannot
track your browsing activity to other websites.
Cookies used
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Targeting Cookies
These cookies are used to deliver adverts more relevant to you and your interests. They are also
used to limit the number of times you see an advertisement as well as help measure the effectiveness
of the advertising campaign. They are usually placed by advertising networks with the website
operator’s permission. They remember that you have visited a website and this information is shared
with other organisation such as advertisers. Quite often targeting or advertising cookies will be
linked to site functionality provided by the other organisation.
